Wien Assistant to the CEO (m/f/d) Vollzeit|Büro

Assistant to the CEO (m/f/d)

As Assistant to the CEO, you will provide proactive and reliable support to the CEO across a broad range of organizational, administrative and business-related activities. You will ensure smooth day-to-day operations, coordinate important processes and act as a key interface between the CEO, internal functions and external stakeholders.

The role combines hands-on organizational support with selected management and coordination responsibilities, offering broad exposure to the company and its leadership environment.

Responsibilities

Organizational Support

Manage and coordinate the CEO’s calendar, meetings, travel arrangements and day-to-day organizational activities.

Process Coordination

Manage and coordinate processes including personnel administration, orders, invoicing and other administrative activities.

Meeting & Management Support

Prepare meetings, presentations, briefings and relevant management documents, and coordinate follow-up actions.

IT & Documentation

Act as key user for relevant IT systems and take responsibility for documents, documentation, reports and related processes.

Stakeholder & Project Coordination

Coordinate with internal and external stakeholders and independently support selected projects and business-related topics.

Confidential & Proactive Support

Handle sensitive information with discretion, anticipate requirements and ensure that priorities, deadlines and open actions are followed up effectively.

Your Profile

• Several years of experience in an assistant, management assistant or comparable role, ideally in a larger or international organization
• Excellent organizational, coordination and prioritization skills, with a proactive and reliable working style
• Strong communication and interpersonal skills and a professional approach when working with senior stakeholders
• Excellent MS Office / Microsoft 365 skills and confidence in using corporate IT systems and AI Tools.
• Very good German and English skills, combined with a high level of discretion, confidentiality and integrity

For this position, we offer an annual gross salary of approximately EUR 60.000.